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Rate: £15.54 per hour
Contract Length: 6 months (with potential for extension)
Location: Basildon (SS14 3WN) with travel to London sites
Employment Type: PAYE | Flexible Hybrid Working

We are seeking a highly organised and detail-oriented Administrative Support Assistant to join our team in a critical documentation role. This position is ideal for someone with strong computer skills and a proactive mindset, who enjoys working with structured information and supporting operational compliance.

About the Role
This is a specialist administrative role focused on the creation, maintenance, and digitisation of essential documentation for emergency response and compliance purposes. The successful candidate will play a key part in supporting the F100 Emergency File, ensuring that all documentation is accurate, up to date, and aligned with operational standards.

This is not a traditional General Duties Assistant (GDA) role. Instead, it is focused on documentation and process support, with a strong emphasis on quality, clarity, and compliance.

Key Responsibilities

• Create and maintain internal documentation for the F100 Emergency File
• Includes producing simple block diagrams using Microsoft Visio (training can be provided)
• Examples include fire extinguisher layouts and gas room schematics
• Develop and update documentation for site processes and compliance requirements
• Produce and maintain emergency response files
• Digitise and modernise legacy documentation, particularly from London-based sites
• Collaborate with site teams and stakeholders to gather accurate information and ensure documentation reflects current operations

Required Skills and Experience

• Strong computer literacy, including proficiency with Microsoft Office tools
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple documentation tasks simultaneously
• High attention to detail and a methodical approach to work
• Desirable Experience
• Previous experience working on live operational sites (not essential but beneficial)
• Background in Facilities Management or a similar environment
• Familiarity with document control systems or compliance documentation

Location and Travel

• Primary base: Basildon office (SS14 3WN)
• Expected to be on-site 2-3 days per week; remaining days can be remote or in-office depending on workload and preference

Travel to various London sites will be required as part of the role

A full UK driving licence is essential - a van or car will be provided for work-related travel

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.