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Job Title: HR Admin
Location: London Borough of Hillingdon, UB10 0NA
Category: Human Resources / Agency Workers
Hours: 36 hours per week
Working Hours: 09:00 - 17:00
Start Date: 26th May 2025
End Date: 18th August 2025
Rate: £14.77 per hour PAYE / £19.14 umbrella

About the Role:

The London Borough of Hillingdon is seeking an experienced HR Admin to support the HR team during a busy period of backlog and onboarding. This is a fixed-term contract to cover a project/one-off workload peak (AC006 Project).

Key Responsibilities:

• Contact employees to advise on required checks.

• Load details into Matrix system to generate required checks.

• Resolve employee queries relating to checks.

• Carry out in-person document checks for employees and candidates (internal and external).

• Monitor and maintain DBS and Right to Work checks in Matrix.

• Record and update check outcomes accurately in Eploy, ResourceLink, and SharePoint.

• Update DBS requirements and update services in ResourceLink.

• Notify managers of check results.

• Maintain and provide compliance reports and data.

• Ensure relevant documents are stored correctly in SharePoint and/or Civica.

• Support backlog employee file management including scanning and converting paper files to digital.

• Review paper files for compliance with data retention policies and assist with archiving or destruction.

• Provide general administrative support within the HR team including candidate onboarding.

Skills & Experience Required:

• Knowledge and understanding of Disclosure and Barring Service (DBS) levels and checks (Essential).

• Understanding of eligible Right to Work checks (Essential).

• Excellent organisational and prioritisation skills with ability to work independently.

• Strong administrative and monitoring system experience.

• High attention to detail and consistency.

• Experience in office/administration environments.

• Proficient in business processes and IT systems used in frontline service delivery.

• High standard of word processing and keyboard skills.

• Experience with general admin tasks including answering telephones as first contact.

• Ability to establish and maintain effective information management systems.

Qualifications:

• Minimum 5 GCSEs or equivalent including English and Maths (C grade or above).

How to Apply:

If you meet the above criteria and are interested in this opportunity, please submit your CV to [email protected]

RG Setsquare is acting as an Employment Business in relation to this vacancy.