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Office Services Assistant

  • Location

    London

  • Sector:

    Trade / Retail

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    27592

  • Published:

    1 day ago

  • Expiry date:

    2023-01-16

  • Client:

    CBRE

Job Description

To assist in the day to day running of the office and provide support to the PA and Office Manager. You will deliver a first-class service to both colleagues and clients, always ensuring that all deadlines are met and positive outcomes achieved.,

  • To welcome and look after all visitors on arrival ensuring that they sign in

  • Sort and distribution of incoming mail, including recorded delivery and faxes and any mail redirection

  • Collection and delivery of internal mail to and from our other Glasgow Office

  • To action meeting room bookings and set up in the absence of IT

  • To contact external suppliers for maintenance and record details in the logbook

  • Check and reset all meeting rooms every evening before leaving the office

  • Conduct office walk round (including mail room) to maintain a tidy office environment and identify and deal with any matters arising

  • Envelope and frank external mail, including daily demands / letters and the preparation of outgoing couriered mail

  • Scan received cheques and take them to the appropriate bank when required

  • Scan and attach invoices on to P2P for Accounts Payable

  • Log, scan and post error and sold invoices

  • Printing of Poland invoices, including scanning back returned and unable to send mail

  • To archive paperwork, log the boxes, arrange for uplift and recall boxes when requested

  • Completion of presentations on PowerPoint to support PA and Office Manager

  • Any ad-hoc admin duties as and when required

Candidate Description

  • Experience of working as an administrator or office assistant in a multi-disciplinary office

  • Good IT skills (Word, Excel, MS Outlook and PowerPoint)

  • Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority

  • Good communication skills, both verbally and in writing

  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met

  • Maintains a positive attitude towards routine tasks

  • Pro-active and enjoys working autonomously and as part of a wider team

  • Flexible approach to work

  • Team player who deals effectively with colleagues and client

Employer Description

London - England - United Kingdom of Great Britain and Northern Ireland The Team PMA (Property Management Accounts) is the growing property & fund accounting team, based in Glasgow. PMA support the Surveying Teams & Facilities Managers in the UK by administering approximately £3 Billion p/a of rents and service charge., CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. CBRE offers a range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.