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Central Administrator - Regional

  • Location

    Birmingham

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF25480C

  • Published:

    about 2 hours ago

  • Expiry date:

    2023-08-30

  • Client:

    Mitie

Job Description

To provide a dedicated regional administrative support function and to ensure the effective and efficient operation as directed by the line Manager. The role will encompass the delivery of key tasks, with a focus on support for the regional service delivery team. u00a0Key duties, though not exhaustive, are listed below;Collation of regional information for central requestsManage regional data and make sure itu2019s current u2013 Engineers details, site allocations etc.Ensuring vehicle requests, accidents, fines, tracking and misuse is monitored and administrated. Produce reports from Fleet to support ROMs in mitigating additional spend and managing engineers to ensure no excessive abuse of vehicles, fuel and hire fines.Recruitment & Leavers u2013 Aide in the administration of all new starters and leavers. This includes booking them on to inductions, ensuring they have the correct IT kit (PDAs ordered), fleet, uniform and training. Ensuring any leavers are administered across the multiple info sets to ensure collections of IT kit, fleet, Stock and management of databases associated with said leaver such as Edays, 360 and IT accounts.u00a0 Raising all POu2019s and orders in relations to uniform, PPE and training. Provide weekly or monthly reports on starters and leavers.Security Clearance - this will need to cover multiple contracts as the NMN expands.Asset/Property - to capture and maintain IT assets and vehicles. To support IT technical challenges and own swift turnaround of issues problems with laptops/phones u2013 ensuring engineers are fully optimised with technologyUniform u2013 Queries and orderingHotel & Accommodation - Booking for engineer training requirements and cancellations / changes where necessaryDocumentation- Maintain and manage central filing systems, regional folders and SharePoint. WIP/Quotes/Document management.Training u2013 Manage on a regional basis. Keep records, arrange refresher and collate. Running i-learn reports and input data into training matrix for Training Lead to report on each monthComms - Support the account in the production and content for the monthly and ad hoc comms bulletins and briefings including support on the issuing of Tool Box Talks and collation of returnsHSE - To report monthly on action from Regional Operations Manager/Supervisors site visits to ensure we are closing out actions. Support in the administration of Sevron, ensuring the system is tidy; RAs are pushed out for review and meet timeframes.Tools & Calibration - Ownership of spreadsheet / updatingCallout Rota u2013 Collation and issue on a weekly basisManagement and Administration of Overtime - ensure overtime is submitted on time each monthE-days u2013 Absence management, this will require close monitoring and possibly used for overtime in the futureP Card u2013 Complete returns to finance and add to relevant W/Os.Manage Regional Quote tracker for chargeable works - advising when approvals are given etc. Receipting u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u00a0u2013 Subcontractor invoices in Maximo u2013 general housekeeping u2013 closing ordersAttend training and other meetings as requiredSupport to scheduler/engineer needs u2013 should not substitute scheduler admin but compliment Line manager needsMaintain a high level of confidentialityAttention to detail and strives for operational excellence

Candidate Description

Experience of working in a busy office environment and relevant experience in a similar roleExcellent administration skillsHighly organised with attention to detailStrong Microsoft Office skills u2013 Word, Excel & Power pointUse all types of technology u2013 telephones, faxes, e-mail, photocopiers, printersExcellent communication and interpersonal skillsA team player but able to work under own initiative / manage own workloadHave a proactive approachWell organised and prepared to be flexible in their approachA desire to develop and undertake training as and when requiredWanting to achieve success, for his or her self, the business and the customerThis role is office based but there may be a requirement to attend regional meetings / travel

Employer Description

Mitie was founded in 1987, Mitie is the UKu2019s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, thereu2019s no limit to what you can achieve if you work for us.