2 days ago
To provide a comprehensive and flexible administrative support service to the Sales VP,
To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process
Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures
Arranging all sales calls with Senior Team members on an adhoc basis
Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities
Support of Mobilisation as and when required
Ensuring business policies and processes are effectively communicated, and implemented within the Business Unit.
Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.
Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders
Completion of Business Unit Review Pack each month ahead of Business Unit Review
Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)
Completion of Audit Schedule each year
Tracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader
Ensure staffing structures on all contracts are updated when requested.
Adhoc event management upon request
Diary and Email Management for Business Unit Leader
Adhoc Travel arrangements for Business Unit Leader
Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
Promoting and maintaining the core Values of CBRE Managed Services.
Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.
Reporting to a CBRE Managed Services Business Unit Leader and Business Development Manager
Accountability to the CBRE Managed Services functional heads, as appropriate.
Accountable day-to-day to the relevant team members
Good knowledge of Business Unit and wider CBRE
Strong communication skills, both verbally and written
Provide accurate administration of all paperwork generated at Office level
Highly efficient in the use of Microsoft Outlook, Excel and Word
Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities
Find and obtain information and documents quickly
Strong numeracy skills.
Excellent attention to detail
Quickly learn about new in-house systems
Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.
Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good moral within the office.
Confidential approach and discrete. Must be able to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication.
Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.