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Assistant Facilities Manager

Assistant Facilities Manager

Job Title: Assistant Facilities Manager
Contract Type: Permanent
Location: Oxford
Salary: Not Specified
Reference: 31700
Job Published: December 08, 2021 11:53

Job Description

Job Description

Role Purpose: Manage operational activities for one or more properties located within a large Business Park, § To be responsible/assist with the drafting, control and reporting of service charge budget and expenditure for the site(s)

§ To monitor all activities relating to the site(s), reporting and taking action as appropriate

§ Regular inspections of the building fabric

§ To work in conjunction with key stakeholders ensuring a maintenance and repair programme is in place

§ To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required

§ To liaise with tenants and deal with any operational queries they might have

§ To be responsible for Health and Safety compliance on site, and the maintenance of records

§ To assist with Environmental management on site, in compliance with policy and procedure

§ To organise fire and other safety evacuations and produce an emergency plan

§ To liaise with local authorities as appropriate

§ To proactively manage risk and deal with insurance issues on site

§ To ensure the property achieves the KPIs set by the client, in conjunction with key stakeholders

§ To manage major work programmes on site, acting as the liaison point for all parties involved

§ To develop and maintain a positive image of the building(s) in its location

§ Ensure procurement is carried out in line with company policy.

  • Manage utilities process across allocated buildings, including all tenant/landlord recharges, invoice processing and coding

  • Assist with updating and maintaining the master meter list and utility coding sheet. Regular updates required in line with tenancy and building changes

  • Ensure monthly meter readings are completed for all manual meters across the estate

  • Manage utility transitions in and out, including new supplies

    § Any other duties as directed by your Line Manager, § Understand how the industry, how stakeholders function and the range of services available to clients

    § Constantly updating knowledge of legislation relating to property management

    § Develop an understanding of how to build and maintain client relationships

    § Develop an understanding of how to build and maintain tenant/customer relationships

    § Strong understanding of how to build and maintain supplier relationships

    § Understanding of key issues to be noted on property inspections

    § Understand and use industry/specific IT applications

    § Understand the principles of service charges

    § Be able to specify services, tender contracts and select service providers

    § Understand how property is constructed and how plant works

    § Know and be able to apply legislation and policies relating to Health and Safety

    § Know and be able to apply legislation and policies relating to Environmental protection

    § Understand and apply all procedures relating to work activities

    § Contributes to team business plan/strategy

Candidate Description

§ Able to plan and manage own workload

§ Able to work as part of a team, supporting colleagues

§ Able to use IT software such as Word, Excel, and databases

§ Be able to communicate effectively verbally and in writing

Employer Description

The Company reserves the right to review and update the duties and responsibilities of your job role, appropriately, in line with the needs of the business.