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Asset Project Support

  • Location

    London

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF17362U

  • Published:

    12 days ago

  • Expiry date:

    2022-11-28

  • Client:

    Mitie

Job Description

· Provide support across contracts within the Asset Care Team, particularly focused on the collection and verification's

· Help track and manage the asset collection data

· Assist with scheduling and appointment bookings for all internal and external surveyors

· Provide support regarding access issues which may occur during the various asset collection projects

· Support the finance function

· Provide ad-hoc support to other functions within the Asset Care Team where necessary and appropriate

· Learn functionality of the asset collection tool and any other relevant systems or bespoke tools (full training provided)

· Work within a small team, communicating on a regular basis to ensure deadlines are met

Main duties

· Assist the project planning function to schedule, arrange access and help to overcome any issues surveyors encounter onsite

· Help gather and collate information to assist with the asset costs and proposals. This may involve internet research and the use of the Google maps measuring tool

· Keep track of asset collection data progress and escalate to management when issues arise or if there is a potential that deadlines will not be met

· Help track and gather PN/POs for management to provide monthly finance update

· Use the asset collection QA tool and reporting functionality to assist the Asset Care Team and support contracts after the initial collection

· Attend weekly calls to provide input for the asset collection update report

· Potential requirement to join mobilisation calls and provide assistance to the contracts team before and during commencement of asset collection projects

· Support with the creation and ongoing updates of data trackers across various projects

· Learn and use the project planner tool to assist with collections on existing Direct Audits clients

· At the request of senior management, undertake other duties which are considered reasonable and appropriate to the role,

  • Follow Group and company policies and procedures at all times;

  • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

  • Use all work equipment and personal PPE properly and in accordance with training received;

  • Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

    Information Security

  • Ensure compliance with Mitie's information security procedures in all activities;

  • Proactively identify and report security risks to your manager;

  • Report actual and suspected security incidents

Candidate Description

· Excellent IT skills

· Good communication with ability to work across various teams

· Confident supporting projects and providing updates on mobilisation calls where required

· Strong ability to multi-task and work to tight deadlines

· Strong skills in work and time management

· Good attention to detail

· Ability to work well without supervision

· Working knowledge of the Mitie asset collection process and upload to Maximo is desirable

Employer Description

Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.