1 day ago
We are recruiting a Team Assistant (D&T) to be based in London (remote initially). The successful candidate will be responsible for supporting the Senior D&T Director for the Local business and the Director for Data and Internal Technology, as well as support to the D&T Business Office. The post requires a high level of discretion and confidentiality, along with the ability to work unsupervised. This is a fast-paced, challenging, and varied role which will be responsible for coordinating schedules across multiple time zones, prioritizing work and meetings in a dynamic environment Role Summary: + Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere + Prepare and issue predefined reports and presentations for both internal and external customers to deadlines + Support the organisation of D&T events; such as 'town hall' meetings, team strategy days, workshops, leadership days and social events + Schedule reviews, monthly leadership meetings, meetings, and take/distribute minutes + Providing support to the team and taking on responsibility for the smooth running of the office + Management of Inbox for the Senior D&T Director (Local Business) - monitor and manage emails, escalate, forward and respond to as appropriate + Proactive and complex diary management including workload, deadline planning and reoccurring events; pre-emptive planning + General Administration including printing and binding of documents, filing, expense claims, maintaining organisation charts, holiday, and absence tracking, maintaining distribution lists, room booking management etc + Deal with frequent queries from staff and clients + Book travel and arrange all associated documents and arrangements + Prepare on-boarding for new joiners; ordering computer equipment, phone; email set up + Communicate key messages as appropriate + Assist the Business Office in developing systems and procedures + Support the Senior Executive assistant and cover in her absence,
- Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority + Highly organised and takes ownership of responsibilities + Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met + Maintains a positive attitude towards routine tasks + Accurate and exceptional attention to detail + Confident and assertive where required + Flexible approach to work + Understands and appreciates the importance of using discretion + Team player who deals effectively with colleagues and clients + Proactive and positive attitude with a calm and methodical approach to work + Advanced level IT skills (Word, PowerPoint, Excel, Outlook, Visio, Teams) + Excellent communication skills, both verbal and written + Working collaboratively with team + Experience of a similar role in a medium-sized business + Proven track record in an administrative or assistant
role + Experience working in a fast-paced department + GCSEs - Maths and English language minimum C grade + A-Levels or equivalent higher education qualification(s)
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Apply for this job CBRE is the world's largest commercial real estate services firm serving owners, investors, and occupiers. Global Workplace Solutions (GWS) is a division of CBRE which supports occupier clients of all sizes, through facilities management, project management, advisory and transaction services across the globe., About CBRE Global Workplace Solutions: As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings. CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's 'Most Admired Companies' for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol 'CBRE.' Application Process: Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role. Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role. No agencies please.