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Team Administrator / Assistant - Southampton

  • Location

    Southampton

  • Sector:

    Trade / Retail

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    9677251976

  • Published:

    about 12 hours ago

  • Expiry date:

    2021-12-08

  • Client:

    CBRE

Job Description

The main aspect of the job is to support the Head of Office's PA with workload and to provide administrative support across the office. The successful candidate will be supporting all departments, Agency, Valuation, Lease Consultancy, Property Management, and providing overall administrative support for the office. These tasks include amending and updating marketing particulars and typing documents for the Agency team. Providing general administration such as collating evidence, merging reports using Adobe Acrobat and binding reports for the Valuation team. General ad-hoc tasks for Property Management and Lease Consultancy. Overall, the candidate will provide a strong administration service to the office. A more rewarding aspect of the role is to assist our office's Charity Champion in planning events and maintaining the continuous support to the company's chosen charity, and to assist in maintaining the Southampton office's Environmental and Health & Safety Accreditations. This will involve organising contractor visits and maintaining relevant documentation. Within the Southampton office there are 24 fee earners, 1 Senior PA, and 1 PA. It is part of the Midlands & South Region which comprises of 2 other offices in Bristol, and Birmingham. The Southampton office is a friendly, social environment situated in a brilliant location within Ocean Village.,

  • Providing administrative support to the office

  • Taking calls and passing on messages

  • Ordering corporate merchandise and office supplies

  • Managing digital and off-site filing systems

  • Booking travel and hotels

  • Assisting in the organisation of events

  • Creating newsletter and invitations on Campaign Logic

  • Raising invoices by the billing deadline - PeopleSoft

  • Coding third party invoices - PeopleSoft

  • Petty Cash

  • Fulfilling Health and Safety policies and procedures

Candidate Description

  • Strong IT skills

  • Willingness to learn CBRE's internal systems

  • Good interpersonal skills with the ability to communicate with people of all levels of seniority

  • Diligent and pro-active

  • Ability to prioritise and act on own initiative

  • Excellent organisational skills and exceptional attention to detail

  • The ability to work under pressure and meet deadlines

  • Friendly and enthusiastic

  • Confident

  • Interest in developing within the role

Employer Description

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In the UK, we service our clients from our offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Leeds, Liverpool, Manchester, and Southampton.