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Receptionist (Monday to Friday)

  • Location

    York

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    £19815

  • Job ref:

    REF20851A

  • Published:

    1 day ago

  • Expiry date:

    2021-12-17

  • Client:

    Mitie

Job Description

To ensure all guests are received in a #Be Authentic manner and our culture and values are presented every day. To make sure the front of house is efficiently managed to the standards of which Network Rail expect. This role is diverse between front of house and administrate tasks; this will require you to be proactive and efficient in your delivery to create a smooth daily operation., As a member of the Front of House team, our clients, guests and team expect an individual whose appearance and demeanour reflect the high standards of Signature.

Attitude should be one of confidence and professionalism, whilst recognising that guest satisfaction through team member services and performance is what is required to create an authentic experience.

The role will be working a 40hr week Monday to Friday with an annual salary of £19,815 per annum

General:

  • To represent Signature in a proficient, professional and personal manner at all times.

  • To ensure appearance is maintained to our grooming standards.

  • To attend any training sessions requested by the management team.

  • To assist all guests within Network Rail, Mitie and Signature clients with any reasonable requests.

  • To report any faults or health and safety concerns to the relevant person or department, first point of contact would be the Workplace Manager or Front of House Manager.

  • To comply with Signature standards for absences/ sickness.

  • To work to the Mitie core values.

    Mitie Values:

  • To deliver the exceptional every day

  • We are one Mitie

  • We go the extra mile

  • We are built on integrity and trust

  • Our diversity makes us stronger

  • Our customer business is our business

    Front of House Receptionist responsibilities:

  • Being the first point of contact at the Reception desk while always maintaining a professional and helpful attitude. Signing in visitors, delegates and contractors while issuing the health and safety brief.

  • Answering the telephone in a timely manner while using the correct greeting and solving any queries.

  • Answering the intercom system and controlling the site gates, whilst managing the flow and volume of the onsite car park.

  • Responding to the reception inbox making sure all emails are replied to in a timely manner. Receiving daily parcel deliveries and ensuring the client is made aware.

  • Booking meeting rooms for our clients.

  • Liaising with Mitie Cleaners, Security & Workplace Management to ensure the site is operating smoothly.

  • Updating the weekly visitor spreadsheet and providing monthly visitor figures to the client.

  • Replenishing the ticket machine & ensuring it is in full working order.

  • Keeping the front of house-training packs and all other documentation and spreadsheets up to date.

  • Weekly stock checks and ordering of required stationary to maintain supplies for the front of house.

  • Elements of travel to relieve other sites if needed.

  • To provide training for new and temporary team members.

  • Informing Security and Facilities of any faults and accidents.

  • Making sure the front of house is always tidy and presentable.

  • To support emergency evacuation procedures.

Candidate Description

  • 2 years' previous customer service experience preferably within reception, hospitality, switchboard or room booking environment.,

  • Strong communication skills (both written and verbal).

  • Be experienced with computers and software packages such as MS Outlook, Word, Excel and PowerPoint.

  • The ability to interact confidently with all levels of business and guests.

  • To be able to work individually or within a team.

  • Customer focussed and the ability to build relationships with our clients and the Mitie team.

    Education or Certification:

  • 2 years reception/administration experience (beneficial not required).

  • A Level (beneficial not required).

  • Desired hospitality-based qualification, or official training (beneficial not required

Employer Description

Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company including Signature Front of House, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices including Network Rail.

Mitie has over 49,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.

Standards

As a member of the Front of House team, our clients, guests and team expect an individual whose appearance and demeanour reflect the high standards of Signature. Attitude should be one of confidence and professionalism, whilst recognising that guest satisfaction through team member services and performance is what is required to create an authentic experience.