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Project Controls

  • Location

    London

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF20736Q

  • Published:

    about 6 hours ago

  • Expiry date:

    2023-10-28

  • Client:

    Mitie

Job Description

We are currently seeking to recruit a Document Control Manager (Project Controls) to join our MEP Project team. This role is varied and challenging, and will involve working with internal and Client document control teams. Initiative and problem solving skills are a must, as are strong interpersonal and communication skills. Possessing experience in implementing document control procedures, setting up, configuring and managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.

  • Management and configuration of CDE - Uploading and downloading of drawings/files and models on a daily basis and ensuring their approval and status across multiple projects and online data environments. Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.

  • Interface with Project Team and other agreed stakeholders - Act as the main point of contact for all queries and requests relating to the CDE system.

  • Maintain Container Configuration & Workflows - Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.

  • Develop and Maintain User guides - Prepare and update training packs, system user guides and quick reference sheets.

  • Create new project set ups on CDE - Create new project sites and assign users.

  • Support - Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.

  • Respond to ad-hoc requests relating to document management/CDE - Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.

  • General office support - Provide Support to Senior Leadership for regular CDE Reporting Requirements and liaising with regional leadership to ensure a common and consistent reporting function from the CDE,

  • Follow Group and company policies and procedures at all times

  • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment

  • Use all work equipment and personal PPE properly and in accordance with training received

  • Report any issues or training needs to your line manager and /or via your divisional incident reporting system

Candidate Description

  • Experienced Information Manager with 3+ years

  • Experience of a variety of different projects.

  • Administrator level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, ProjectWise, Business Collaborator.

  • User level experience of at least one other CDE / EDMS or similar system.

  • Strong Microsoft Office skills.

  • Excellent interpersonal skills, and the ability to communicate with people at all levels.

  • Well organised and able to manage multiple requirements simultaneously.

  • Must be able to manage priorities according to the demands of the projects and business environment.

  • Skilled in presenting to groups and delivering training in a variety of mediums.

  • Set up and maintenance of workflows within a CDE / EDMS

  • Desirable Skills & Experience

  • Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.

Application Description

Mitie, Level 12, The Shard

32 London Bridge

Full-time

Employer Description

Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.