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Procurement Finance Manager (Maternity Cover)

  • Location

    Dunstable

  • Sector:

    Accommodation / Food services

  • Salary:

    £41600

  • Job ref:

    B17, 687037-1629

  • Published:

    about 17 hours ago

  • Expiry date:

    2023-06-07

  • Client:

    Whitbread

Job Description

Business partner the Heads of Procurement and work alongside the broader Finance team, the role will track, report, budget and analyse the Procurement savings generated and ensure alignment in all areas. In addition, the role will be the key business partner to the Heads of Procurement to update on business performance, challenging savings rationale and helping to drive ideas in the function. Providing a monthly Finance Pack to the Heads of Procurement, analyse markets, metrics, suppliers and commodities to provide insight to the Procurement function.

The role also has responsibility for all Procurement Rebates to ensure they are recorded and accounted for accurately as well as invoiced/credits received in a timely manner, as well as being central to understanding our supplier risk position.

Who are the customers?

Heads of Procurement and Buying teams Procurement and Supply Chain Director Head of IT, Procurement and Supply Chain Finance UK Finance Director Finance Teams across FP&A, Ops and Property finance

Scale & Authority (e.g. size of budget/ team etc)

Financial: Executing the planning, analysis, insight and reporting for Procurement activity on a £1.6bn cost base, targeting c£20m P&L savings per annum

People: No direct reports

What needs to be done and what is the result

Reporting

  • Lead all key reporting requirements for Procurement including:

  • Procurement Monthly savings report

  • Procurement Dashboard

  • and KPIS

  • Transformation monthly reporting pack

  • Procurement Category monthly reporting

  • Compliance and Exception Reporting

  • Supplier Risk Management

  • Coordinate with the procurement teams to track all activities and accurately capture and record savings initiatives

  • Optimise the reporting to make it efficient, accurate, simple to understand and meaningful to the business.

  • Continuously seek ways to innovate and improve whilst maintaining core reporting stability and credibility of numbers

  • Share outputs with FP&A and Everyday Efficiency teams

  • Present results at Procurement Leadership meeting monthly

  • Procurement, Finance, EE Programmes and the wider business are clear on Procurement objectives and reporting against those objectives

  • The reports help to provide insight and foresight which will open up opportunities to add value and drive through further efficiencies

  • Appropriate challenge has been put forward on savings forms, governance process and ability to deliver savings in year

    Business Partnering

  • Influence and support across the procurement buying teams

  • Work with category head to deep-dive into savings in that area and add insight and challenge

  • Understand of business performance to share with Procurement teams

  • Work with FP&A team and Everyday Efficiency programme to ensure a holistic view of decisions, reflecting both procurement and its impacts on the business

  • Business partners are advocates of the financial support and analysis they receive.

  • Understanding across the business of the numbers, processes and recognition of the Procurement numbers

    Business Analysis & Insight

  • Highlight and challenge when required initiatives not being delivered to expected timelines

  • Spot opportunities for improvement and working with Procurement and wider business

  • Provide support to category plans

  • Procurement have relevant insight to support them in their roles

  • Key contract negotiations are supported with analysis and insight

    Financial modelling and scenario analysis

  • Help to drive a culture where procurement is future facing and externally referenced to ensure we are constantly aware of opportunities and threats

  • Identify, understand and report on potential synergy opportunities across the business

  • Change the culture from one constantly looking in the 'rear view mirror' to one where we are using data to look forward and make the 'right' decisions.

    KPI/metric reporting

  • Design, develop and agree the correct procurement KPIs and metrics (e.g. inflation) to report to the wider business, ensuring they are appropriately stretching

  • Own the periodic production of these KPIs, for presentation at Exec level

  • Appropriately stretching KPIs are reported to the business on a regular basis, providing clarity on functional performance

    Budgeting and Forecasting

  • Co-ordinate Procurement input into the planning and forecasting cycle

  • Support the budgeting and forecasting process with the Procurement and Supply Chain Director and senior team

  • Ensure that cost and inflation drivers are robust, well understood and agreed

  • Co-ordinate the Procurement inputs to financial plans with the PI and Restaurant FP&A teams

  • Support the hedging strategy for the F&B Procurement team and the impacts it may have on the sourcing strategies for the team, working closely with the Group Treasury team.

  • Procurement inputs to the planning processes are clear, agreed, driver based and aligned across the business

  • There is 'line of sight' to relevant changes to assumptions, ensuring that there are no surprises in Budgets/Forecasts

    Financial Control

  • Be clear and robust on the accuracy of savings reported and the process of sign off

  • Own the rebate tracking and accounting control ensuring they comply with audit requirements and visibility is given to the transactional accounting team in a timely manner for raising of invoices.

  • Ensure the buyers are held to account for collection of rebates from agreement with their suppliers

  • Ensure there is integrity and control at all times

  • Finance provide the independent and trusted input into all activities affecting Procurement

    Manage Supplier Risk review process

  • Provide analysis categorising supplier base into levels of risk both financial, criticality and ethical

  • Own tracking of stock obsolescence in light of dynamically changing supply and demand landscape

  • All stakeholders understand balance of risk position across our supply base, as well as stock risk position and impact on P&L, Whitbread is an inclusive employer, strongly believing that everyone is unique and there should be no limits to ambition. We welcome your application whatever your background or situation. We are open to flexible working and, where possible, will try to support this.

Candidate Description

Knowledge

  • Excellent academics - preferably with a degree from a leading University

  • Newly Qualified Accountant ideally up to 2 years PQE,

  • Rounded technical skills - expertise across a range of technical accounting and financial areas

  • Excellent systems and reporting skills in particular use of excel, powerpoint (think cell)

  • Analytical rigour - a structured, methodical and broad-minded approach to business analysis - excellent insight into the drivers of profit

  • Spotting Opportunities - the commercial grasp to make incisive judgements on uncertain data

  • Influencing skills - the interpersonal skills to influence, educate and shape operational decision making

  • Challenging others - confident in challenging others, whilst at the same time maintaining and building a professional relationship

    Experience

  • Actively integrated into the business - exposure to roles where finance acts as a key partner in driving business success, or to roles close to the operations of a business; and of proactively initiating strategic opportunities

  • Strategic grasp - Experience in planning/strategic roles, and of adding value to the business through excellent commercial judgements.

  • Industry experience - Experience in fast paced customer facing industries