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Personal Assistant - Strategic Advisory

  • Location

    London

  • Sector:

    Trade / Retail

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    29794

  • Published:

    1 day ago

  • Expiry date:

    2022-05-09

  • Client:

    CBRE

Job Description

? Supporting Senior Director and be the teams' "right hand person": strong understanding of their priorities including diary management. This involves organising travel, client meetings, lunches, and dinners. ? Effective "gate keeping": managing all incoming communication (including voicemail and e-mail), efficiently establishing what is priority, drafting replies and ensuring that all mail and enquiries are processed in an accurate, professional and timely manner. ? Formatting of PowerPoint presentations, assisting on pitches to a high standard and proof reading all outgoing correspondence and documents, ensuring all documents meet CBRE standards and branding requirements. ? Meet and greet clients and colleagues, including organising refreshments, meeting rooms and equipment as necessary. ? Use myBuy and Peoplesoft (CBRE's Finance System) to raise invoices, code/process external supplier invoices, register new projects. ? Monitoring, maintaining and uploading information in internal databases; ie Salesforce/Client IQ, for use by the team and be able to extract information and reports. ? Entering of team's expenses onto Peoplesoft in a timely manner. ? To provide cover to the Head of Strategic Advisory during EA's absence and to work closely with EA. ? Providing general business support to the wider department and involvement in departmental projects as required.

Candidate Description

? Utmost discretion and sensitivity around confidentiality. ? Prior PA/co-ordination experience at Senior Management Level. ? Experience of diary management and working for a Team. ? Excellent IT skills: Advanced Excel, Word, Outlook and Power Point (production of high quality documents, reports and correspondence, diary and email management in Outlook). ? Excellent organisational skills and exceptional attention to detail. ? Ability to prioritise and proactively act on own initiative. ? Ability to work to deadlines and have a flexible approach. ? Ability to work under pressure in a busy environment. ? Excellent communication skills, both written and verbal ? Team player who deals effectively with colleagues and clients. Person Specification/Requirements ? Outgoing and confident ? Hard working and calm under pressure ? Extremely professional, approachable with a mature demeanour, comfortable dealing with seniority ? Ability to quickly form professional relationships with colleagues and clients at all levels of seniority

Employer Description

London - England - United Kingdom of Great Britain and Northern Ireland Strategic Advisory, a growing team of 22 led by Amanda Clack, are responsible for the support and develop of the wider Advisory proposition for CBRE across the private and public-sector portfolio, working across, and with, the existing business to coordinate and broaden out the CBRE Advisory proposition working across the CBRE Investor and Occupier clients. The team are looking for a PA to help this busy team., CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 72,000 people worldwide, with 2,500 working in the UK. The company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In Central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.