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Personal Assistant - Digital & Technology, Advisory

  • Location

    London

  • Sector:

    Trade / Retail

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    26781

  • Published:

    about 1 month ago

  • Expiry date:

    2022-05-06

  • Client:

    CBRE

Job Description

We are looking for a PA to provide daily secretarial and administrative support our Advisory Digital and Technology leadership team in EMEA, to ensure that their needs and our customers' needs are met. From time to time, they may be required to assist other members of the team.,

  • Full ownership of diary management - pro-actively manage the leaderships team's busy diaries, make appointments for both internal, external and supplier meetings, and arrange meetings and rooms where needed.

  • Supporting the wider EMEA and London team for organisation of events such as townhalls, return to the office processes, communications, and desk booking.

  • Organisation and booking of business travel through the company's preferred supplier - flights, train tickets, taxis, and hotel accommodation.

  • An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard.

  • Maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for audits)

  • Using PeopleSoft (CBRE's finance system) to raise invoices, register new projects or suppliers, and raise expense claims.

  • Formatting reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.

  • Booking / amending international flights / hotels and putting travel itineraries together for overseas visits when required.

  • An understanding of the team's priorities including diary management and supporting the team with administrative tasks, printing, document preparation, report production.

  • Working in a fast-paced environment.

  • The organisation of staff and team entertaining.

  • Ensuring a smooth running of day-to-day business.

  • Troubleshooting for the team and escalating issues with HR as necessary.

  • Responsible for new joiners, IT, holiday, and sickness recording.

  • Co-ordination of events such as the Christmas party, social events, and office moves.

Candidate Description

  • Prior PA experience

  • Prior Excellent IT skills: Excel, Word, Outlook, and PowerPoint (production of high-quality documents, reports and correspondence, diary, and email management in Outlook).

  • Maintain a positive and helpful attitude.

  • Ability to prioritise and act on own initiative.

  • Ability to work proactively and cooperatively.

  • Able to work to deadlines and have a flexible approach.

  • Experience of working with internal/external clients.

  • Extremely professional, approachable, and happy to help.

  • Discretion and sensitivity around confidentiality.

  • Ability to work quickly, and accurately.

  • Excellent organisational skills and exceptional attention to detail.

  • Excellent communication skills: spelling, grammar, and telephone manner.

Employer Description

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In the UK, we service our clients from our offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Leeds, Liverpool, Manchester, and Southampton.