1 day ago
In this role, you will provide efficient and pro-active business and administrative support to the Head of Go to Market for Digital Applications and one other Senior Leadership Team Member (TBC).
With us you will:
Manage emails and correspondence, responding where appropriate on their behalf and/or forwarding for input to the relevant team member.
Organise journey planning (including Visas), booking, and flights/hotel/parking/transfers and support the wider team in booking their own travel.
Support in the production of presentation material and other items in support of Head of and wider leadership team.
Create comms on behalf of the Head of and distribute across the business and wider organisation.
Completing expenses in a timely manner in accordance with company policies.
Raise purchase orders through the SAP system as required for the team.
Extensive diary and meeting management including organising national & international meetings, preparing for meetings, awareness of cultural differences and time zones & prioritise conflicting demands for time.
Build and maintain effective relationships with customer PAs, other Directors, their PA's, and share information in a timely manner.
Organisation and administrative support of management meetings. Support includes ownership, production and distribution of agenda and minutes.
Organising and planning regular team meetings and 1-2-1s throughout the teams along with ad-hoc requests as required by these teams.
Proven experience at successfully supporting 'Head of' level individual with experience of working in an international, culturally diverse environment.
Proven experience of managing two senior leadership team members simultaneously
Manage and engage with senior stakeholders (e.g. customers, partners) when they visit/attend and be proactive in maintaining these relationships.
Extensive experience in traditional administration duties - diary management, expense and travel management, minute-taking in meetings etc.
Ability to manage expenses and approve requests on the Head of's behalf
High proficiency in administration, and fluency using MS Office, Workplace (Corporate Facebook), MS Teams to drive communications and manage emails and other document types.
Experience creating communications and business presentations to support leadership.
Fluent English language with business level skills of another European language (preferably Italian).
Must be able to work independently but also as a team player with strong influence and relationship management skills.
A positive and proactive attitude towards supporting the Head of with a constant view to areas for improvements and enhancement of the position.
Strong organisational skills, effective prioritisation and excellent deadline management.
Strong customer relationship management skills with ability to interact at all levels both externally and internally, including all levels of management.
Flexibility with work requirements and maybe necessary to work additional hours when required with the possibility of some travel.
At Vodafone, we're working hard to build a better future. A more connected, inclusive and sustainable world. As a dynamic global community, it's our human spirit, together with technology, that empowers us to achieve this.