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Operation Support Administrator

  • Location

    Northampton

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF21372C

  • Published:

    1 day ago

  • Expiry date:

    2024-12-20

  • Client:

    Mitie

Job Description

To provide comprehensive operational administration support to management on Project Echo in line with company policies and procedures, legislation, and best practice.

Main duties

· Manage the DBS process for new starters.

· Management of uniform ordering and ID card creation for the UK employee base.

· Support the training delivery for new starters.

· Oversee TMC (mileage expenses) account creation and compliance.

· Undertaking data analysis for quality control, operative availability and end of month billing.

· Support the Team with maximising the efficiency of the deployment of Operatives assigned to the Project ECHO.

· Completion of purchase orders ensuring approved suppliers and relevant authorisation has been obtained.

· Maintenance of employee personnel files (electronic)

· Monitoring of Operation Manager compliance for reporting deadlines.

· Compiling reports as required., · Working closely with the rest of the operational team in the business and across the wider Mitie community.

· Working closely with other support services when required.

Liaising with managers, senior management, and Directors.

Additional Information

Follow Group and company policies and procedures at all times;

Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

Use all work equipment and personal PPE properly and in accordance with training received;

Report any issues or training needs to your Line manager and /or via your divisional incident reporting system

Candidate Description

· Educated to GCE 'O' level or equivalent GCSE level

· Knowledge and ability to use IT systems, including high proficiency in Microsoft Excel

· Proficient in written and oral communication skills and IT literate / competent

· Ability to influence and liaise with others

· Disciplined and professional attitude

· Ability to work within established procedures and contribute positively to any improvements

· Ability to listen and demonstrate creative thinking skills

· Understanding of the Health and Safety at Work Act

· Ability to multi-task, work well under pressure and use own initiative.

· Team player

· Strong written and verbal communication style and ability to flex style to meet needs to different business units.

· Ability to work autonomously and make own decisions.

· Flexible and adaptable approach to workload.

Employer Description

  • Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 49,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.

    Values: Delivering the exceptional, every day

  • Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.

  • Our promise to our people: a place to work where you can thrive and be your best every day.

  • Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.

  • Our culture - our core values and how we behave