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HR, Training & Payroll Administrator

  • Location

    Strathaven

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF27051W

  • Published:

    about 1 month ago

  • Expiry date:

    2022-11-25

  • Client:

    Mitie

Job Description

To provide day-to-day HR advice, guidance and support to operational and line management and Payroll, ensuring adherence to all legislation, company policies and procedures and all contractual and relevant Home Office standards and best practice To provide an effective and efficient administration service to the HR department and Dungavel Immigration Removal Centre (IRC)Provide routine advice and support to managers and staff on the effective implementation of company policies, procedures and best practice.Act as a note-taker in formal meetings and hearings (e.g.u00a0 Disciplinary and Grievance matters)Assist with recruitment activities and the preparation of documentation to ensure company standards and best practice procedures are met:u00a0 interview, assessment centre notifications, offer letters and contracts of employmentProvide administrative support to Trainers carrying out a range of training courses including Initial Training Courses (ITCs)Liaise with vetting provider to ensure all employees are adequately security vetted within the required timescales and that revalidation is carried out on time, raising any issues with relevant SMT.Maintain a system for the effective monitoring of sickness absence, ensuring that any identifiable action is reported to the SMTProduce and distribute, as required, documents and information, often of a confidential and sensitive nature, in a timely manner consistent with company standards of efficiency and accuracy.Create and maintain manual and computer records and files such that records are up to date and information can be accessed readily.Administer employee relations issues including acting as note taker, updating logs, ensuring all records are kept as appropriate.Maintain a system for the effective monitoring of all mandatory training needs ensuring that all mandatory training courses are organised in a timely manner so that all employeesu2019 training and data are up to date.Liaise with external training providers in a professional and efficient manner tou00a0 ensure courses are arranged when required.Provide information to payroll, including absence, hours worked, starters and leavers and contractual changes to ensure staff are paid accurately to timescale.

Candidate Description

EssentialRelevant previous experience in an administrative role handling sensitive and confidential information, including payClear communicator with a good standard or verbal and written EnglishSkilled at taking notes and compiling meeting minutesIntermediate or better IT Skills:u00a0 Proficient and confident using Microsoft Excel, Word, and OutlookDesirableQualifications or accreditation to Level 2 or above:u00a0 CSE - grade 1, GCSE - grades 9, 8, 7, 6, 5, 4 or grades A*, A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or DiplomaChartered Institute of Personnel and Development (CIPD) Qualification achieved, or be working towardsCompetencies:Exemplary BehaviourPolite and tactful, demonstrating empathyShows respect for others treating people fairly with dignity and considerationAccepts responsibility for own actions, taking initiative to work self-sufficientlySeeks to continuously improve their own skills, knowledge and business understandingCan do attitude, even when under pressure from high volume E-mail, administration and enquiriesProcedural excellenceIdentifies opportunities to continuously improve processes and approaches whilst ensuring compliance to key requirements:u00a0 legal, safety and wellbeingProduces high quality, accurate work to timescaleFollows and understands standards and proceduresOrganised and structured in approachPrioritises and manages own time effectivelyConfidence with technologyPrides themselves on data accuracy of central systems and bespoke spreadsheet solutionsIntermediate to Advanced Microsoft Word and Excel Skills

Employer Description

Delivering the exceptional, every dayOur purpose:u00a0our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.Our promise to our people:u00a0a place to work where you can thrive and be your best every day.Our promise to our customers:u00a0a trusted partner creating exceptional environments for your customers and people, adding value every day.Our culture u2013 our core values and how we behave:We are one Mitie:u00a0we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.We are built on integrity and trust:u00a0integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.We go the extra mile:u00a0whether itu2019s keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.Our diversity makes us stronger:u00a0we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.Our customersu2019 business, is our business:u00a0we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do.