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Helpdesk Support Associate

  • Location

    Nottingham

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF26525U

  • Published:

    about 24 hours ago

  • Expiry date:

    2024-02-25

  • Client:

    Mitie

Job Description

Our values and behavioursDelivering the exceptional, every dayu2022u00a0u00a0u00a0u00a0u00a0u00a0 Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.u2022u00a0u00a0u00a0u00a0u00a0u00a0 Our promise to our people: a place to work where you can thrive and be your best every day.u2022u00a0u00a0u00a0u00a0u00a0u00a0 Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.u2022u00a0u00a0u00a0u00a0u00a0u00a0 Our culture u2013 our core values and how we behave:ou00a0u00a0 We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.ou00a0u00a0 We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.ou00a0u00a0 We go the extra mile: whether itu2019s keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.ou00a0u00a0 Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.ou00a0u00a0 Our customersu2019 business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do.Job objectives and responsibilitiesAs Mitie Landscapes continue to grow within their sector we are looking for a Business Support Associate to join our Business Support Team, solidifying their effectiveness as the foundation of the Landscapes business.If you enjoy coming up with effective solutions and working toward achieving goals, this job is right for you. You will use your communication skills to identify and address clientsu2019 needs while supporting our wide network of stakeholders as well as representing our company in a positive way. Previous customer service experience will be an advantage.Ultimately, you will contribute to building profitable, long-term relationships with our clients to reach our business objectives.This role is an exciting position that will help shape our landscaping business, working in a passionate, target driven team in the largest, leading FM company in the UK.Reporting to the Business Support Manager, the candidate will be required to demonstrate excellent administration skills and the ability to thrive in a fast paced commercially focused environment.u00a0u00a0Main dutiesTo assist managing all Administration Processes related to Mitie Landscapes Support RequirementsTo support the Business Support Managers and other Support Associates as requiredProcess finance applications via the clients interfacing web portalClient liaison activity, dealing and resolving issues and complaints u2013 processing as required.Update client interfacing web portal on a daily basis (if required)Obtain/chase/update monthly client purchase ordersAttend weekly/monthly debt review meetings/conference callsUpdate internal and external databases and administration systems as requiredAccurately file both manually and electronically as per business policy and proceduresEnsure operational paperwork is completed to corporate standardsCollate information for and produce client quotationsRaise Purchase Order RequestsResponsibility for capturing all costs including all materials and subcontractorsRaise all client actions in the SAFE system and allocate to relevant managersFinal closure of all regional actions in the SAFE systemEnsure correct working procedures are followed with sub contractors/extra works. File and log RAMS.Ensure that all health and safety company procedures are adhered toOwnership of data systems and contract processes to ensure records are maintained and processes followed as appropriate within each clientu2019s remitCreate and manage contract report and supporting contract documentationAssist in the preparation for client meetingsAssist in the creation and distribution of management information and reportsCreate reports for client informationAssist in any financial reporting and variation submissions for billingSystem management including support in development of key systemsSupporting all areas of the Mitie Landscapes business as standard u2013 these include Finance, Sales, Operations, Key Accounts, National Accounts, Winter Service and HRIn addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Support Management TeamAdhere to all relevant KPIs, SLAs and targets set within the teamEngage in personal development and team initiativesInvolvement in Winter 24 hour rotation willu00a0be required during winter seasonPerson Specificationu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Administration experience essential, a knowledge of facilities management sectors is desirableu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Relevant experience of Microsoft packages u2013 good working knowledge of Excel is essentialu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Excellent data entry skills and attention to detailu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Financial Awarenessu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Must have a flexible approach to workingu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ability to manage own time and prioritise workloadu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Relationship building skills, a self-starter willing to take the initiative when necessary and work well within a team structure, and support and guide team members as requiredu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ability to work on own initiative to a high level of accuracy and to meet deadlinesu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Customer Care - Capable of delivering results and exceeding customer expectationsu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practisesu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Well presented, professional appearance and attitude with a positive and professional approachu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Excellent time keeping skills and strong planning and organisational abilityu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Excellent written and spoken communication skillsu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Discretion in dealing with confidential informationHealth and Safety responsibilitiesu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Follow Group and company policies and procedures at all times;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Use all work equipment and personal PPE properly and in accordance with training received;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Report any issues or training needs to youru00a0 Line manager and /oru00a0 via your divisional incident reporting system;u00a0u00a0Information Securityu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ensure compliance with Mitie's information security procedures in all activities;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Proactively identify and report security risks to your manager;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Report actual and suspected security incidents;u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Vetting will be required for this role.u00a0NoteFrom day one you will be focussing on developing your capability and career to maximise your potential as the business grows. You'll receive a wide range of training and have the opportunity to enrol in a management, leadership or professional apprenticeship to combine both work and study, with a mix of on the job and off the job training, to achieve a formal qualification.

Employer Description

At Mitie, you will be working for the UKu2019s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. You will be part of a workforce with over 77,000 people, 100+ office locations, and thousands of customers across the country, there is no limit to what you can achieve if you work for us.