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Health, Safety & Environment Administrator

  • Location

    London

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF26465M

  • Published:

    about 22 hours ago

  • Expiry date:

    2023-07-20

  • Client:

    Mitie

Job Description

To support our clientu2019s HS&E team in their implementation of their HS&E strategy, plans and procedures to drive continued improvement in HS&E performance across their operations in the UK.Providing administrative backup to the HS&E team, which may include: -u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Daily involvement in Event, New and Expectant Mothers (NEMs) and DSE processes, which would include: -ou00a0u00a0 corresponding with various stakeholders (e.g., Workplace Operations Managers)ou00a0u00a0 assigning casesou00a0u00a0 follow upsou00a0u00a0 communicating with individuals.u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Monitor the team inbox, which would include: -ou00a0u00a0 Escalating urgent enquiries/casesou00a0u00a0 Responding to general enquiriesou00a0u00a0 Logging Young Personsu2019 Risk Assessmentsou00a0u00a0 Logging responses from insurersu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Providing support for audits to include: -ou00a0u00a0 Booking team travel, accommodation and meeting roomsou00a0u00a0 Scheduling internal and external auditsou00a0u00a0 Updating audit scheduleou00a0u00a0 Ensuring audit reports are signed off, and sent out in a timely mannerou00a0u00a0 Sending out communications such as emails and postersu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Supporting the Fire Warden and First Aid processes, to include: -ou00a0u00a0 Running monthly fire warden training reportsou00a0u00a0 Preparing payment listsou00a0u00a0 Sending welcome emailsou00a0u00a0 Ordering and ensuring the distribution of first aid supplies, as well as First Aid and Fire Warden jacketsu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ensuring HS&E information, e.g. policies, risk assessments and templates, are up to date on the various systems within the firm, as well as providing updated copies to key stakeholders, such as Workplace Operations Managers and Service Headsu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Environmental training u2013 general administrative and reporting tasks as requiredu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Stock control of vouchers for both eye tests and glassesu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Making amendments to various documentation, as directed by managers.u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ensure records are maintained in the clientu2019s HS&E system in line with specified requirements.u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ad hoc projectsu00a0

Candidate Description

Professional qualifications and experience:u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Excellent organisational skillsu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Ability to multi task and adapt to changeu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Experience in providing support to organisations similar to the clientu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Willingness to travelu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Safety or environmental bias in previous roles, preferable but not essentialPersonality:u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Self-motivated, positive, reliable, tolerant, inquisitive, resilient and determinedu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Credibleu00b7u00a0u00a0u00a0u00a0u00a0u00a0 Keen to develop personal capabilityTeam Player:u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Able to get on with others and be a team playerInfluencing:u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Is able to demonstrate an ability to persuade and influence othersAppearance:u00b7u00a0u00a0u00a0u00a0u00a0u00a0 Well presented as appropriate to the working environmentProjects a professional image

Additional Information

Location can be flexible and be based a number of our clients offices but preferably in London, East Midlands or Leeds. Some remote working is possible

Employer Description

Mitie was founded in 1987, Mitie is the UKu2019s leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, thereu2019s no limit to what you can achieve if you work for us.