Role Purpose: Optimise the commercial viability and performance of the property through the implementation of quality operational and fiscal management, marketing, customer care and management of risk. Contribute to the asset performance through the implementation of specific objectives and initiatives set out in the asset and business plans., People
¾ Operational Management of the Estate facilities services, overseeing day-to-day operations, assigning weekly performance goals and assuring their completion, while accomplishing your own goals
¾ Building client and tenant relationships and assist with ensuring that all tenants have a soft landing
¾ Day to day management for all fit out works on behalf of the Client
¾ Liaising with the Clients Construction team to understand the changing environment of the estate
¾ Liaising with the Clients residential management team to ensure smooth running across the estate
¾ Conduct regular performance reviews with the team, to include setting and reviewing of objectives and development plans. Where relevant, ensure performance management process is implemented in a timely manner.
¾ Maintain project timelines to ensure tasks are accomplished on time
¾ Identify and implement plans to ensure the development of the team, including succession planning and training activities.
¾ Recruit and select employees to ensure that the team structure and capability meets current and future needs and the achievement of budget and business plan targets.
¾ Ensure employees work productively and develop professionally, through assessment of skillsets.
¾ Ensure adherence to policies, processes and procedures across the property.
¾ To assist with the transition of each new building and be part of the sectional completion process
¾ Manage and operate the property as a commercial business venture in accordance with the agreed Asset strategy.
¾ Create and implement a business plan and strategic direction in line with the Clients' overall business objectives.
¾ To develop and maintain a positive image of the Estate in its location, ensuring that it has an image to match the Asset Management Strategy
¾ Implement and support where necessary agreed Brand values.
¾ To implement and develop a premier properties approach to the management of the property
¾ To implement and develop with the supply partners a premier properties approach to the management of the property.
¾ To implement recommendations from customer feedback provided through the premier properties annual customer survey.
¾ Explore opportunities to enable the Centre to provide superior service to occupiers' e.g. consistent and visible level of occupier liaison.
¾ Explore and generate new business opportunities/channels within the market place to ensure an increase in the commercial performance of the property.
¾ Maintain an up to date knowledge and awareness of market practices and legislation affecting centre management, adopting a proactive approach to changing market conditions.
¾ Ensure surveying colleagues are appraised of requests for tenant alternations, approving as appropriate, tenant applications for minor alterations and ensuring all works are carried out in accordance with the consent granted.
¾ Oversee the delivery of an agreed marketing strategy and liaising with the tenants/merchants associations as required.
¾ Regularly monitor and report on competition activity within the catchment area affecting the Centre including reviewing any significant planning applications submitted to the local planning authority.
¾ Encourage maximum positive local press and media coverage through the management of good press relations and acting as the local spokesperson, as required.
¾ Participate in and influence local community matters for the benefit of the Centre through local chambers of trade and other relevant bodies.
¾ Inform surveying colleagues of any matters regarding the local/regional economy, transportation and planning issues that may affect the Centre.
¾ To be responsible for the drafting, control and reporting of service charge budget and expenditure for the site(s) in accordance with the agreed KPIs and RICS Service Charge Code.
¾ To tender and place contracts for services relating to the site(s) and manage appointed contracts against agreed KPI's. Ensure procurement is carried out in line with company policy.
¾ To monitor all activities relating to the site(s), reporting and taking action as appropriate
¾ Conduct regular inspections of the building fabric and take appropriate action when required
¾ To work with key stakeholders and external consultants in ensuring a maintenance and repair programme is in place
¾ To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required
¾ To be responsible for Health and Safety compliance on site, and the maintenance of records and the Meridian system
¾ To be responsible for Environmental management on site, in compliance with CBREMS/client policies
¾ Be aware of, and ensure compliance with, CBRE's Sustainability standards and set and implement an appropriate strategy for the Centre for environmental and Corporate Social Responsibility (CSR) obligations.
¾ Maintain and review as necessary, the Centre Disaster Recovery and Major Incident Management Plan, ensuring occupiers and team are fully briefed on evacuation and emergency procedures and, in the event of a major incident occurring, to comply with relevant internal procedures.
¾ To liaise with local authorities as appropriate
¾ To nurture and develop an effective working relationship with the tenants and ensure operational queries raised by them are dealt with efficiently
¾ To management and maintain compliance to the planning requirements for the Estate and reduce any risks to the client
¾ To chair where relevant tenant meetings, and to participate accordingly, both individual and group
¾ To proactively manage risk and deal with insurance issues on site
¾ To ensure the property achieves the KPIs set by the client, in conjunction with other stakeholders
¾ Prepare regular reports for the client and CBRE Senior Management
¾ To manage major work programmes on site, acting as the liaison point for all parties involved
¾ To produce regular reports to operational team as required
¾ Develop and foster a "partnership" approach and maintain regular liaison with occupiers, both formally and informally, through tenant/merchant association meetings in order to drive sales, optimise performance and ensure feedback on tenant performance is provided.
¾ Ensure occupier welcome packs and guides are produced, maintained and distributed as appropriate. This should include shopfitting and fit out design, operational issues and centre rules and regulations to all new occupiers, assignees, sub-lessees etc.
¾ Through the provision of high standards of customer facilities, services and bespoke initiatives promote customer loyalty by exceeding customer expectation, encourage repeat visits and increase customer dwell time and spend.
¾ Any other duties as directed by your Line Manager
¾ Proven track record of developing and effectively managing a team
¾ Having a proven track record with dealing with Tenant fit outs
¾ Having a proven track record with dealing with construction works, to include (but not limited to), soft landing, sectional and practical completions.
¾ Experience within managing defect periods
¾ Experience with mobilising facilities management services to offer continues services across the estate
¾ Experience of delivering financial targets
¾ Proven ability to understand and interpret the local market environment and formulate business development plans accordingly
¾ Ability to work with a broad spectrum of internal and external contacts
¾ Proven track record in large property, Centre or Retail Management or a service driven environment.
¾ IOSH (NEBOSH, preferred)
¾ Up to date knowledge of legislation relating to property management
¾ Able to build and maintain client relationships as well as other parts of the wider team
¾ Understand the client's investment objectives
¾ Able to build and maintain tenant/customer relationships
¾ Able to build and maintain supplier relationships
¾ Apply the principles of service charge management to ensure compliance with all regulatory and procedural requirements
¾ Understanding the compliance with residential management and the impacts on a service charge
¾ Be able to specify services, tender contracts and select service providers
¾ Know and be able to apply legislation and policies relating to Health and Safety
¾ Know and be able to apply legislation and policies relating to Environmental protection
¾ Understand insurance relating to the Estate and each building and the FSA regulations
¾ Understand the law relating to TUPE
¾ Understand and apply all procedures relating to work activities
¾ Able to use IT software such as Word, Excel, and databases, Understand and use industry/CBRE specific IT applications
¾ Able to delegate, supervise and develop junior team members
¾ Able to work as part of a team, supporting other team members and recognising the work of others, as well as having the ability to work on there own.
¾ Able to work to tight deadlines
¾ Analytical Thinking
CBRE is the world's leading commercial real estate services firm with offices located around the globe. We have over 70,000 employees worldwide, with almost 2,500 of those in the UK alone. The company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In Central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.