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Finance Administrator - Part time role

  • Location

    Consett

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF20803S

  • Published:

    about 11 hours ago

  • Expiry date:

    2024-12-24

  • Client:

    Mitie

Job Description

To provide an effective and efficient financial administration service to the Centre 1. Provide a financial administrative service that meets the needs of the Centre in line with contractual and company standards. 2. Administer all aspects of resident accounts in line with contractual and company standards. 3. Collate, produce and distribute, as required, financial documents and information, including budgetary information, in a timely manner consistent with company standards of efficiency and accuracy. 4. Liaise with the company Management Accountant to ensure relevant, accurate and timely financial information is reported. 5. Create and maintain manual and computer records and files such that records are up to date and information can be accessed readily. 6. Ensure all administration for the office (eg. post, stationery, etc) is completed efficiently thus ensuring smooth running of the office at all times. 7. Deal with routine enquiries so that an appropriate response is given. 8. Maintain comprehensive stocks of all forms and documentation required so that they are available when required. 9. Support the wider administrative team, undertaking duties as required, to assist in the smooth running of the Centre.,

  • Interacts with detainees easily, quickly building rapport but maintaining professional distance

  • Is impartial, fair, assertive, consistent and confident with detainees

  • Treats detainees with respect as individuals and encourages detainees to do the same to others

  • Listens carefully to detainees, including picking up on unspoken communication

  • Explains issues clearly to detainees and keeps them informed at all times of relevant issues

  • Makes time to understand detainees and regularly helps them, working hard to meet their needs

  • Shows empathy and compassion

  • Diffuses anger and worries in detainees

  • Acts upon signs of distress, self-harm or anger

  • Encourages detainees to express their concerns, take responsibility for their behaviour and participate in activities and programmes

  • Is observant

    Delivering Excellence

  • Produces high quality, accurate work to timescale

  • Follows and understands Care & Custody standards and procedures

    Health and Safety responsibilities:

  • Follow Group and company policies and procedures at all times;

  • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

  • Use all work equipment and personal PPE properly and in accordance with training received;

  • Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

    Communication

  • Is confident, clear, accurate and to the point when sharing/giving information

  • Maintains eye contact when communicating

  • Asks questions and probes to gain relevant information

  • Summarises key relevant points

  • Seeks clarification when necessary

  • Listens to and carefully reads instructions and information

    · Is discreet and maintains confidentiality of information

  • Is polite and tactful

  • Checks theirs and others understanding

  • Adjusts language to the demands of the situation

  • Uses non-verbal communication constructively and effectively

    Information Security:

  • Ensure compliance with Mitie's information security procedures in all activities;

  • Proactively identify and report security risks to your manager;

  • Report actual and suspected security incidents;

    Note: This job description Is intended to give the post holder an appreciation of the role envisaged for this position and the range of duties undertaken. Specific tasks and objectives will be agreed with the post holder throughout the period of employment. The job description may be varied from time to time by the Company to reflect changes in the post holder's role and/or the needs of the business.

Candidate Description

We're looking for people to create a brand new team based at our new Immigration Removal Centre (IRC), as part of our newly acquired contract. Individuals will have experience in relating to people that may be agitated or confused by their circumstances and are able to interact and assist potentially vulnerable individuals whilst in our care. Empathy and resilience are key attributes for this role.

You will be passionate about delivering a great service in a sensitive manner, along with good communication skills and a team player. The ability to remain calm under pressure and experience in problem solving would also be advantageous to developing your career within Care and Custody., Essential

  • Relevant previous experience in an administrative role handling sensitive and confidential information, including pay

  • Clear communicator with a good standard or verbal and written English

  • Intermediate or better IT Skills: Proficient and confident using Microsoft Excel, Word, and Outlook

    Desirable

  • Qualifications or accreditation to Level 2 or above: CSE - grade 1, GCSE - grades 9, 8, 7, 6, 5, 4 or grades A*, A, B, C, intermediate apprenticeship, level 2 NVQ, Award, Certificate or Diploma

  • Previous experience of working in a finance administrative support role

    Delivering Excellence

  • Produces high quality, accurate work to timescale

  • Follows and understands Care & Custody standards and procedures

  • Clearly understands consequences of not achieving standards

  • Records and checks information and documentation accurately

  • Maintains concentration and focus on task/job in hand

  • Actively seeks ways to make improvements

  • Accepts responsibility for own actions

Employer Description

Mitie, Care & Custody are delighted to announce the opening of the 2nd only female Short Stay Immigration Removal Centre in the UK.

Our philosophy at Mitie is all about delivering brilliant service to the people in our care and creating great training, development, and career opportunities for the people we employ. We support our people every step of the way, developing your skills to professionally deliver this rewarding, sometimes challenging role with integrity and respect.