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Finance Administrator

  • Location


  • Sector:

    Trade / Retail

  • Job type:


  • Salary:


  • Job ref:


  • Published:

    2 days ago

  • Expiry date:


  • Client:


Job Description

The Finance Administrator's role is to provide comprehensive financial administrative support to our Environmental Consultancy team. This is made up of Risk, Sustainability, EIA and Energy teams. They will be a single point of contact within the EC service line to manage key financial aspects of the business, such as the Render and Forecast document, set up new clients, project codes, vendors and invoicing related matters. The lines of business that the Finance Administrator will be supporting are dynamic and project based. The role will involve supporting on forecasting, project setup, billing, vendor invoice project coding, and project tracking. The role will involve working directly with fee earners within the business, interacting with other finance support functions and may occasionally require direct follow up with our clients. The individual will be a key member of the support team within EC.,

  • Review and Reconciliation of a key business document - the Render and Forecast (R&F) for a c£5m per annum business.

  • Associated tasks with the R&F and meeting financial reporting requirements o Job openings / file set ups / conflict of interest, when required. o Client set up using in-house system. o QA Checklists for teams to be completed upon job opening. o Job number updates on team sheets, when required. o Review of job form and daily entry of new instructions/forecasts onto R&F, o New Vendor set-ups using in-house system. o Tracking material deals

  • Maintenance of the R&F to include daily amendments to forecasts, inputting job numbers and client information

  • Inputting billing information onto shared document for weekly review

  • Third Party Invoice coding and tracking (Disbursements)

  • Regular Disbursement reviews

  • Financial review and approval of all invoices

  • Weekly reminders and invoicing for fee earners, ensuring invoicing is complete by deadlines provided by Finance

  • Raising invoices as necessary - such as periods of absence or high volume

  • Aid in delivery of ClientIQ to the business

  • Liaising with key financial support teams - Credit Control, Accounts Payable, Disbursements, Rev Rec etc. as necessary

  • Ad hoc requests as required

Candidate Description

Preferred technical skills and experience

  • Previous experience in a finance administration role;

  • Debt and invoice management expertise;

  • Previous experience using PeopleSoft will be an advantage;

  • Strong excel skills will be an advantage;

  • Excellent attention to detail;

  • Ability to manage several projects simultaneously;

  • Excellent organisational skills. Desired interpersonal skills:

  • Strong communication skills (interacting with project managers in the team as well as other finance support functions and our clients as required);

  • Strong problem solver;

  • Excellent time management and ability to work to tight deadlines;

  • Ability to adapt and adopt new processes quickly;

  • Excellent team player with a positive, 'can do' attitude.

Employer Description

London - England - United Kingdom of Great Britain and Northern Ireland ABOUT CBRE CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. CBRE offers a range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.