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Facilities Helpdesk Coordinator

  • Location

    London

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF18845E

  • Published:

    about 14 hours ago

  • Expiry date:

    2022-06-23

  • Client:

    Mitie

Job Description

  • To provide administration support to Engineers, Supervisors, Contract Managers

  • Review, chase and input time sheets on a weekly basis for engineering teams

  • Collate supporting documentation for the P6 billing process

  • Review, chase and input P-Card transactions to ensure that it is kept to a reasonable level

  • Answer the telephone and address enquiries

  • Administration filing such as WIP folders

  • Issue weekly and monthly reports on compliancy

  • To complete all work documentation accurately and on time

  • Logging of overtime hours

  • Approval and submissions to payroll for processing

  • Coordinating sickness return for payroll

  • To assign all planned preventative maintenance

  • To administer all helpdesk calls in line with site specific SLA's

  • To sign off reactive and planned maintenance tasks once complete

  • To escalate and chase outstanding jobs

  • To run service desk reports

  • To oversee items produced in Maximo and Oracle, such as the quality of narrative and accuracy of information

  • To provide support to the operation team

  • To be a contact point for subcontractors

  • To approve Purchase Invoices as soon as reasonably possible

  • To book and manage meeting rooms for onsite staff

  • To assist with the set ups of meeting rooms

  • To carry out daily walks around of all meeting rooms under supervision

  • Meeting room audio visual checks

Candidate Description

  • Experience of Microsoft word, Outlook, Excel and PowerPoint

  • Educated to GCSE level or above

  • Good telephone manner and understanding of customer care

  • Ability to work within a team structure

  • Ability to multi task and prioritise own workload

  • NVQ or equivalent in business administration

  • Experience of Maximo and Oracle an advantage

Application Description

98 Theobalds Road

London

Full-time

Employer Description

At Mitie, you will be working for the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. You will be part of a workforce with over 77,000 people, 100+ office locations, and thousands of customers across the country, there is no limit to what you can achieve if you work for us.

Values: Delivering the exceptional, every day

  • Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.

  • Our promise to our people: a place to work where you can thrive and be your best every day.

  • Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.

  • Our culture - our core values and how we behave:

  1. We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.
  2. We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.
  3. We go the extra mile: whether it's keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.
  4. Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.
  5. Our customers' business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do.