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Facilities Co-ordinator

  • Location

    Aberdeen

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF16023F

  • Published:

    1 day ago

  • Expiry date:

    2026-10-24

  • Client:

    Mitie

Job Description

  • Always keep a clear focus on our customers and be responsive to their needs;·

  • Be innovative and flexible in the design and delivery of our services to meet customer needs;

  • Contribute fully to public service reform, demonstrating a commitment to delivering excellent public services;

  • Work to achieve benefits of national scale whilst improving local and regional delivery - recognising that local, regional and national approaches can all contribute to successful outcomes;

  • Be ambitious and adaptable, willing to seek new solutions which will provide real benefits for individuals and employers;

  • Consistently strive to maximise the public value to be gained from all of our assets, local, regional and national;

  • Develop partnership working that helps establish a more cohesive system for skills development and skills utilisation for the people of Scotland

  • Provide support to the SDS nationwide estate on accommodation matters;· Deal with accommodation issues within designated office - maintenance, repairs, purchase of minor assets & Stationary, general housekeeping, meeting room arrangements, etc.

  • Provide day to day facilities support in designated assigned offices

  • Primary point of contact for designated offices desk booking system

  • Proficient in the use and functions of the designated offices security entry systems as appropriate

  • Primary point of contact for assigned offices audio visual support and maintenance

  • Primary responsible person for opening/closing & securing the designated office

  • Undertake operation activities to ensure good housekeeping across the above accommodation;

  • Assist in a pro-active manner to meet the FM requirements of the internal customers at the above accommodation;

  • Administer FM contracts across the estate liaising with contractors and regional administrators to ensure delivery to demanding timescales;

  • Commission and progress chase requests for minor works within SDS properties

  • Undertake quality review of minor works and take forward snagging works through contractors if required;

  • Assist Property & Facilities team in identifying & resolving Health & Safety matters;

  • Provide stand in cover at various offices within the Glasgow metro area

  • Undertaking and participating in procurement exercises up to limits set within SDS's procurement policy, · Follow Group and company policies and procedures at all times;

    · Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

    · Use all work equipment and personal PPE properly and in accordance with training received;

    · Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

    Level of Authority

    · The job holder will have the authority to carry out their role on a day to day basis in accordance with all prevailing company policies. The job holder will have authority to incur expenditure and to agree legally binding commitments on behalf of the company but these must be in accordance with the company authorisation limits, which are determined by the Authorisation Register

Candidate Description

Ability to use own initiative

Ability to develop good working relationships with key stakeholders

Good written and oral communications

Previous experience within an FM environment would be beneficial

Employer Description

  • Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.

  • Our promise to our people: a place to work where you can thrive and be your best every day.

  • Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.