3 days ago
Raise various types of Purchase Orders for vendors for goods/services - sometimes containing high levels of details and specific instructions. Issue quotations to client for any extra works jobs using the correct mark up, follow up for PO and invoicing once works are complete. Track the delivery of orders, chasing up outstanding deliveries, reporting discrepancies, and updating PO tracker. Process vendor invoices for payment, ensuring invoices coincide with purchase order raised and conform to CBREs invoice requirements. Follow up with accounts payable in Poland for any invoices not registered on system. Reconciliation of statements and follow up with suppliers for any outstanding invoices to ensure accounts are kept up to date. Run financial reports including W.I.P report, Open PO report, Debt reports Responding to any financial requests from the contract support financial manager Process staff expenses and timesheets, working to cut-off dates and deadlines Assist the lead contract support in generating the monthly billing spreadsheet for client, ensuring all works completed are included in monthly billing. Arrange site access, email account, system access and permanent admission for all new starters. Assist the CEM in compiling information for the monthly contract review including financial reporting, hazard reporting, toolbox talks, etc Ability to build strong relationships with existing team members, the customer, vendor and wider CBRE staff. Perform with an understanding of business requirements and changes and ensuring continuous improvement. Actively participate in a diverse and effective team. Convey messages and ideas clearly and openly. Involve people and influence decisions.Skills Required
Good communication skills both written and verbal along with detail-oriented attitude. Excellent ability to work across functions & with diverse management teams. Strong understanding of Critical Environments works and the logistical requirements to support that work. Previous experience working in a client facing role would be desirable. Strong familiarity with the Microsoft Office Suite (Outlook, Word, Excel, etc.). Advanced Excel skills are highly desired. Ability to read, understand and summarize contractual terms and conditions, statements of work, quotes, purchase orders, deal summaries. Strong work ethic and self-motivated, with ability to work on own initiative. Strong attention to detail while still able to complete work within set timelines. #GWSEMEA
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our Data Centre Solutions team based in Clonee. As a Contract Support you will be responsible for managing the day to day Data Centre, procurement processes and procedures.