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Contract Support

  • Location

    London

  • Sector:

    Trade / Retail

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    33081

  • Published:

    about 4 hours ago

  • Expiry date:

    2023-09-06

  • Client:

    CBRE

Job Description

  • Maintain CBRE notice boards on site (including QHSE).

  • Ensure QHSE documentation is maintained and readily available using CBRE systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.

  • Manage CAFM system as key user on site including PPM records, reactives and reporting.

  • Review Subcontractor performance and feedback through appropriate systems MY SUPPLIER.

  • Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.

    People & Development

  • Promote and maintain CBRE culture throughout teams.

  • Monitor and maintain the attendance planner.

  • Collate and process timesheets and expenses weekly.

  • Maintain people records such as new starters, leavers and any changes in staff.

  • Communicate effectively and build/maintain relationships at all levels with internal and external customers + answer calls and emails in a professional and timely manner.

  • Attend and participate in any relevant training courses.

  • Attend regular role specific meetings in order to share best practice.

    Contract

  • Attend and actively participate in monthly Contract Review meetings.

  • Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.

  • Create monthly Customer Report with Contract Manager.

  • Ensure use of Preferred Suppliers is maximised and best practice "better buying" is in place.

  • Ensure CBRE systems (e.g. My Supplier, Web quote) are in use and kept updated.

  • Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

    Finance

  • Ensure integrity of financial transactions for contract.

  • Attend and actively participate in weekly finance meeting with contract manager/subcontractors.

  • Create/raise Extra Works jobs.

  • Create accurate POs in a timely manner.

  • Regularly review and process supplier invoices.

  • Raise sales invoices (complete billing) in line with company deadlines at the correct margin.

  • Run and review P&Ls Monthly and influence P&L result.

  • Run and review WIP reports at least weekly.

  • Run open purchase order report weekly and review all open orders.

  • Run and review Debt report weekly.

Candidate Description

Top 6 Behaviours

Organised (and ability to plan)

Works in a structured way. Thinks ahead to prioritise workload.

Logical

Works in a clear and consistent manner.

Attention to detail

Thorough in carrying out a task, with a high degree of accuracy.

Assertiveness

Confident and effective in putting across point of view to others.

Employer Description

London - England - United Kingdom of Great Britain and Northern Ireland

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."

This position offers an option of 3 days a week remote working should you want to

The purpose of this position is to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.