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Contract Adminstrator

  • Location

    Birmingham

  • Sector:

    Facility / Cleaning

  • Job type:

    Permanent

  • Salary:

    Not Specified

  • Job ref:

    REF18328P

  • Published:

    about 20 hours ago

  • Expiry date:

    2022-10-16

  • Client:

    Mitie

Job Description

  • Regular contact with the service desk (call handling team)

  • Liaise with the regional administrators for engineers' attendance in line with the contract SLA's.

  • Raise purchase orders for our sub-contractors to attend to works.

  • Arrange attendance with the sub-contractors in line with the contract SLA's

  • Obtain Risk and Method Statements for works where necessary.

  • Building and developing relationships with regional planners and operations teams including weekly chases of open jobs.

  • Upload correspondence i.e work sheets, certificates, quotes onto the database.

  • Provide excellent customer service to meet the expectations and requirements of both internal and external clients.

  • Carry out regular checks on job status and close down where required.

  • Ensure planned maintenance tasks are scheduled and completed within the contract SLA's

  • Respond to emails within given guidelines/timeframes.

  • In addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Contract Manager.,

  • Follow Group and company policies and procedures at all times;

  • Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment;

  • Use all work equipment and personal PPE properly and in accordance with training received;

  • Report any issues or training needs to your Line manager and /or via your divisional incident reporting system;

    Information Security

  • Ensure compliance with Mitie's information security procedures in all activities;

  • Proactively identify and report security risks to your manager;

  • Report actual and suspected security incidents

Candidate Description

  • Knowledge of relevant procedures

  • Level of customer Service

  • Team Player

  • Health and safety awareness and knowledge

  • Communication, Personal Specification

  • Excellent PC knowledge - Excel, Word, Email

  • Good organisation and administration skills

  • Accuracy and attention to detail

  • Excellent communication/interpersonal skills

  • Ability to liaise at all levels using tact and diplomacy

  • Enthusiastic with positive "can do" approach

  • Work well during times of pressure

  • Calm nature - even temperament

  • A knowledge of the hard services and Facilities Management sectors is desirable but not essential

  • High level of motivation

  • Excellent organisational and planning skills

  • Problem Solver

  • Ability to multi-task

Employer Description

Mitie was founded in 1987, Mitie is the UK's leading facilities management and professional services company, looking after a large, diverse, blue-chip customer base, from banks and retailers, to hospitals, schools and government offices. Mitie has over 77,000 people, 100+ office locations, and thousands of customers across the country, there's no limit to what you can achieve if you work for us.

Values: Delivering the exceptional, every day

  • Our purpose: our expertise, care, technology and insight create amazing work environments, helping our customers be exceptional every day.

  • Our promise to our people: a place to work where you can thrive and be your best every day.

  • Our promise to our customers: a trusted partner creating exceptional environments for your customers and people, adding value every day.

  • Our culture - our core values and how we behave:

  1. We are one Mitie: we work as one to deliver a seamless, unrivalled service. We are all in it together, if we can help a customer or colleague in any way, we will. We are one Mitie.
  2. We are built on integrity and trust: integrity and trust are at the heart of all we do. We are the face of company. We treat others as we would like to be treated. We are proud to work for Mitie.
  3. We go the extra mile: whether it's keeping things running smoothly in a safe environment, looking for new ways to do things better or fixing problems, going the extra mile for our colleagues and customers and keeping our promises is in our DNA.
  4. Our diversity makes us stronger: we are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal.
  5. Our customers' business, is our business: we are a partner, trusted for our expertise and for putting our customers at the heart of everything we do., At Mitie we know that 'our diversity makes us stronger'. We're committed to creating a diverse and inclusive environment where our people can thrive and be their best every day. We are very proud of our rich and diverse culture and backgrounds. Our diversity creates ideas and insights. Everyone at Mitie has a voice and is treated as an equal. We recognise the unique contributions that you can bring and our people and customers thrive when we get this right.