about 22 hours ago
Job Title: Administrator Reports to: Building Manager / Estate Manager (or equivalent) Role Purpose: To be responsible for day to day administration and provide secretarial support to the Building Management team on site., ? To develop and maintain the positive image of the property in its location. ? To maintain an awareness of and report to the Line Manager all local issues that may impact on the value of the property. ? To create and maintain good relationships with tenants through provision of a both proactive and responsive service. ? To maintain and develop good relationships with the local authority and any other representative bodies associated with the property. ? To create and maintain comprehensive Health and Safety files ? To comply fully with the Health and Safety Policies of CBRE Management Services Limited ? To comply fully with the Environmental Management Policy of CBRE Management Services Limited ? To be responsible for the monitoring and reporting systems of the service charge budget and expenditure relating to the site. ? To raise POs and verify invoices for goods and service relating to the site and process for payment. ? To assist in producing regular reports on all aspects of property performance ? To liaise on a regular basis with Senior Management ? Maintain an efficient filing system ? Maintain staff holiday and sickness records, sending the relevant documents to Human Resources ? Answering telephone, ensuring all received calls are announced and messages taking ? To do all photocopying as required and ensure all office machinery and equipment is maintained on a regular basis ? To take minutes in meeting and type all correspondence as required. ? To promote a pleasant working environment and liaise with in-house and contract staff on a daily basis ? To maintain records of accidents/incidents in the property ? To ensure that the First Aid boxes are adequately stocked ? Stock monitoring and administration of stationary orders. ? To receive visitors and offer refreshments ? To ensure adequate supplies of tea, coffee, sugar etc are always available ? To assist where required in the smooth and efficient operation of the property. ? To attend and training or development courses as necessary. ? Any other duties as directed by your Line Manager. ? Process employee expenses on a weekly basis via the BACS system ? Coordinate the delivery of Phone/IT equipment ? Collect and distribute incoming/outgoing mail ? To order employee Business Cards, as and when requested ? Filing and office organisation. ? Any other duties as directed by your Line Manager
? Able to work as part of a team, supporting colleagues ? Able to use IT software such as Word, Excel, and databases ? Be able to communicate effectively verbally and in writing ? Excellent organisational skills. ? Able to work as part of a team, supporting colleagues
CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 70,000 people worldwide, with 2000 working in the UK. The company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In Central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton. CBRE Management Services Ltd. is a wholly owned subsidiary of CBRE Ltd. and we manage over 206 million sq. ft. of property in the UK. This involves over 1200 sites, 54 shopping centres and c. 17,500 occupiers from whom we collect rent each year on behalf of the clients.