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Team Organiser

Job Description

Team Organiser/Secretary Inside IR35

Contract Term: 12 Months

Contracting Authority: Network Rail

Location: London/Milton Keynes/York

Network Rail is at the heart of revitalising Britain's railway. From Crossrail - Europe's largest civil engineering project - to investment in world-class stations and major programmes of electrification, we're involved in some of the most ambitious and diverse ventures that this country has ever seen. We at Network Rail are dedicated to becoming one of Britain's best employers and believe this starts with placing the candidate at the heart of everything we do!

As a Team Organiser/Secretary, your main responsibilities would be:

  • Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles if and when required
  • Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting
  • Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required
  • Maintain and update the team's hub site to enable easy access to all relevant, accurate and up-to-date information such as reporting drumbeats and templates and other document as requested and required
  • Collate periodic reporting information on behalf of the team i.e. scorecard and milestone reporting and maintain an efficient filing system paying attention to records of standing meetings, statutory records and authorisations etc
  • Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationary and other office consumables as required
  • Report team problems e.g. IT and office facilities and monitor response
  • Undertake the role in a way that is consistent with, and reinforces, Network Rail's values

You'll have relevant experience in:

  • Ability to multi-task
  • Strong organisation skills and time management skills
  • Good communication skills (verbal and written) including excellent telephone manner
  • Experience in a previous role
  • Good team work ethic
  • Strong stakeholder management

You will also have these Qualifications/Skills:

  • Experience of collating management reporting information on a regular basis
  • Experience of working in the fast-paced, environment with changing priorities
  • Experience in setting up and managing content of SharePoint sites

If this Team Organiser/Team Secretary role sounds like something that you would be interested in, please click the link to apply or email

Network Rail are an equal opportunity employer and value diversity. They welcome applications from everyone

"In applying for this role, you acknowledge the following; this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different."

Please be aware that this role can only be worked within the UK and not Overseas.