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Operations Administration Assistant

Job Description

Job Description

Duties will include but are not limited to:

  • Purchasing and associated tasks + Placement of purchase orders with suppliers + Building of relationships with suppliers + Expediting of placed purchase orders + Cross checking of supplier Order Acknowledgements + Negotiation of Payment Terms + Weekly reports + Invoice queries + Arranging AP's and making credit card payments + Re-sourcing of equipment from alternative channels

  • Assist Shipping & Ops Manager with all import/export procedures + Arrangement of Collection / Delivery + Give clearance instructions to freight forwarders and couriers + To check order shipping methods, transit times and costs + Assisting with obtaining quotations for shipping costs + Gather relevant information for certificate of origin applications + Update & maintain HS Codes on databases and spreadsheets

  • Filing

  • Completion of end-user statements and other documents as required

  • Keep ERP system up to date with expected delivery times, HS Codes & notes on orders

  • Close working and liaising with Warehouse and Sales staff

  • Other tasks as are reasonably requested by Management

Candidate Description

  • Friendly and enthusiastic with a good personality, the ability to communicate with others and work on own initiative.

  • Administration experience a significant benefit.

  • Able to use MS Office, specifically Word and Excel and ERP systems

  • Highly organised with efficient working practices and with an excellent attention to detail.

  • A basic understanding of import/export procedures preferred, but not essential as training will be given.

  • Willing to contribute at all levels and to give opinions and ideas for best practice within the team.

    Do you have experience in a similar role and all the relevant skills? If so, apply today Adecco Newbury.

    Please note: This position is based in Thatcham, please only apply if you are willing and able to work in this location.

Application Description

To speak to a recruitment expert please contact Sophie Lawrence