Some of your duties and responsibilities as a Finance Assistant will include:
Establish strong working relationships with internal and external stakeholders
Help stakeholders understand the processes; and assist them in resolving queries and directing them to the appropriate person in the team for other queries outside the remit of this role.
Work closely with the Finance team to understand the role and its requirements better and to understand how the work of the Finance team impacts the organisational mission and activities
Input invoices on the system in an accurate and timely manner
Ensure that key controls are maintained throughout all processes. For example, managing exceptional items appropriately, maintaining attention to detail, and timely and ordered filing
Work on the creditors report reconciliation with the aim of resolving all outstanding queries; and updating the Finance Officer on the full status of the creditor's report through:
Ensure supplier receipts are accurately allocated
Chase credit notes to be reimbursed where required
Resolve debit and unallocated balances
Review and process staff expense submissions
Process petty cash and float requests, ensuring that staff are aware of the necessary policies and procedures
Support the Finance team in the delivery of information to support the year-end process as requested and in accordance with the agreed timetable.
Provide cover for the Finance Officer during staff absences and holidays.
Assist with ad-hoc projects and tasks as and when needed.
Ensure that the documentation for the relevant process is updated and signed off by the line manager
Support the Finance team with the development and upkeep of the intranet pages
Undertake any other duties appropriate to the level in accordance to agreed procedures and guidelines.
Engage with the performance development approach, taking responsibility for seeking appropriate development opportunities and taking part in learning.
Advanced excel skills and proficient with other MS Office products
Ability to influence, negotiate with peers
Effective oral and written communication skills
Proactive and can-do attitude who can use their initiative
Confidently manage email inboxes ensuring all emails are responded too
Degree in Accounting/Finance or similar level qualification (AAT) and wanting to undertake accounting qualifications / part qualified (desirable)
Previous managed purchase ledgers, dealt with supplier queries, and make payments through the usual channels
Previously used a Purchase order system and managing a finance inbox
Knowledge and working experience of charity accounting
Effectively prioritise workload and meet deadlines
Able to enforce agreed business processes
Personal commitment to customer service and ability to foster a customer service ethos amongst colleagues.
Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.