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Document Controller

Job Description

Job Description

The Document Controller will be expected to provide support with document management, to maintain databases and other tools in support of performance reporting and management, budgeting and manpower resourcing across projects being executed in a matrix management approach. The Document Controller is accountable for the timely, accurate and efficient preparation and management of documents. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments. The successful candidate will enjoy a fast-paced, challenging work environment in a key position that focuses on supporting the delivery of projects across the RACE portfolio.

Main Responsibilities

  1. Document Control Control and management of project and technical documentation, on conventional windows files structure, SharePoint, and UKAEA / customer document management systems.
  • Document management

  • Maintain numbering system

  • Development of templates

  • Record keeping / archiving

  • Maintain document registers

  • Quality/Configuration control

  • Support review/approval processes

  • Interfacing with key parties

  • Maintain SharePoint repositories

  1. Project Reporting Play a key role in reporting documentation data across the RACE projects portfolio including the following tasks, all of which require liaison with the project managers, technical teams, and project finance manager.
  • Prepare regular document status reports

  • Preparation of monthly reports

  • Preparation of quarterly reports

  • Assist project / programme managers in preparation for board meetings

  1. Project Administration
  • Organisation of meetings

  • Record of minutes / actions from meetings

Candidate Description

  • Excellent written and verbal communication skills

  • Attention to detail

  • Detailed knowledge of Microsoft Office 365 Excel, Word and Outlook

  • Experience in document management

    Beneficial Aptitudes and Experience

  • Experience of modern document management systems

  • Experience of modern collaborative working platforms (e.g. JIRA)

  • Understanding of the engineering design process, including design reviews and data management

  • Development of tools to assist with project management

Employer Description

UKAEA is leading the drive to put fusion energy on the grid, to give the world a new form of long-term, sustainable low-carbon electricity. At their sites at Culham, Oxfordshire and Rotherham, South Yorkshire, they have a rapidly growing workforce to fulfil their expanding programme of research, focused on delivering the UK's first fusion prototype power plant by 2040.

There has never been a more exciting time to join UKAEA. We are growing rapidly as an organisation. In this role you'll become a key member of the Communications team, which is integrated, hard-working, warm, welcoming, and growing!