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Administration Support Officer

Job Description

Job Description

An exciting opportunity has arisen for an Administration Support Officer to join a public sector organisation based in East London.

The role will be working within the Facilities Management Team and will be providing administration support function to the Assets & Capital Commissioning team. The successful applicant will be the first point of contact for facilities issues and building maintenance requests.

The successful applicant will have administrative experience in an office environment arranging meetings, dealing with a range of enquiries and following administrative processes. Experience of working with the public is beneficial.

The role will be based in the office full time.

Key duties will include:

  • Provide a professional front office and reception service for staff and visitors

  • Act as a central point of contact in receiving and handling help desk enquiries of a repair, maintenance and facilities nature

  • Administer the council's room booking system

  • Produce letters and reports

  • Take notes of meetings and undertake basic research and analysis

  • Filing, storage and retrieval of documents

  • Maintain and order stationery and place other orders, monitor progress and take receipt of deliveries as required

  • Carry out Help Desk functions, including receiving calls from building managers, collating required information, resolving where appropriate or allocating to both internal and external teams for resolution

  • Raise orders, pre-inspections and post-inspections with term contractors

  • Ensure all repairs are recorded in the relevant systems

  • Raise purchase orders for facilities and maintenance activities

  • Be responsible for the recording, preparation and issuing visitor identification cards/passes

Application Description

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy

To speak to a recruitment expert please contact SABRINA BIGBY

Employer Description

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.